Race-day roles from packet pickup to the finish line.
Volunteering · 5 signups · 26 spots
Community & events
Race Director Kit
Fill registration-desk, water-station, course, and finish-line jobs before race day.
Organize the crew behind your race. Start with a role-based plan for a 5K or fun run, then add a separate schedule where you need timed coverage or concessions.
Templates for your work
Each template opens separately as your own editable draft. Choose what fits; adjust names, dates, places, and instructions before sharing.
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A plan for your role
Map the work around the course
List the positions, locations, and number of helpers required for each part of the event.
Confirm the actual shift times
Include arrival instructions and handoff times. Shift templates ask you to confirm a dated schedule before sharing.
Give your crew one place to start
Share a folder catalogue containing the relevant published Clipforms, and invite section leads as collaborators where needed.
Before publishing race-day volunteer jobs
- List the stations, volunteer counts, and arrival and finish times.
- Give each station a clear meeting point and organizing contact.
- Add equipment collection, preparation, and handoff instructions.
- Keep contact fields organizer-only for the event team.
- Confirm which station leads need management access.
- Review coverage before sharing the final volunteer briefing.
Messages you can make your own
Copy a draft and replace the details in brackets before sending it through your usual email or messaging app.
Leave the next organizer ready
- Review the next event dates and each station’s coverage requirements.
- Keep meeting points, supply plans, and station instructions with the relevant signups.
- Review organizer and station-lead access during handoff.
- Archive completed races and update the current public volunteer links.
Questions about this kit
Can I recruit different numbers for each station?
Yes. Rename the roles and set their capacities to match your course, check-in desk, water stations, and finish area.
Can a water-station lead help manage only that event?
Yes. Share the relevant Clipform with that organizer and choose an appropriate collaborator role.
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